Position: Administrative Assistant Schedule: Full-Time (Monday–Friday, 8:00 AM – 5:00 PM, 40 hours/week) Location: Miami / On-Sight Pay: Based on skills and experience, with room to grow We are seeking a proactive and detail-oriented Administrative Assistant to join our team. The ideal candidate is highly organized, tech-savvy, and thrives in a collaborative, deadline-driven environment.
Key Responsibilities: • Maintain and organize office files (digital & physical) • Use Microsoft Office (especially Excel) for data entry, reporting, and tracking • Scan, archive, and file documents to standardized systems • Draft and format routine memos, letters, and reports • Compile and organize data for presentations and internal documents • Support proposal writing and contract preparation • Manage calendars, schedule meetings, book travel • Perform general admin support and assist with various office projects
Required Skills & Qualifications: • High School Diploma (minimum) • Fluent in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Excellent writing and communication skills • Strong multitasking and time management abilities • Detail-focused and organized • Ability to work independently and take initiative • (Bonus) Experience in Architecture or Engineering industries • Language: English or Spanish
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